Employee Management Systems: Secrets of Top Notch Managers

Author ProFlow Learning Centre, 7 months ago |

After taking the new role, managers are given a huge workload, tons of appointments and dozens of meetings. But perhaps their most difficult task is employee management, which is why they must know all the advantages of employee management systems to be more effective in that area. 

Since employees are the company’s biggest asset, the bulk of a manager’s task is to keep employees engaged to boost their performance and drive the company towards growth. 

It’s a good thing that today’s technology provides managers with ample support so they can deal with their day-to-day tasks without feeling quite so overwhelmed. One of the things that they can use to make their job easier is employee management systems. In fact, it’s the secret tool of many of today’s top-notch managers. 

What are Employee Management Systems?

Employee management systems are a collection of software and tools used by managers and business leaders to easily monitor and manage the affairs of employees and the organisation. There are different tools and software of this kind available these days. The idea is to find the ones that are needed most by your organisation.

A good system to invest in is the one that can help managers in handling their direct reports. Such a system should create the results that the business needs and a whole lot more. Ideally, it should have the capacity to both simplify and amplify the most important work done by a manager. 

The easier it is for a manager to perform their tasks, the more time they’ll have to train, mentor and engage their direct reports. When choosing which employee management systems to use or try, here are some guidelines that managers can follow.

Choose an employee management system that optimises your time

For managers with a large team who find it a challenge to assign individual tasks to employees, finding a system that can make workload distribution simpler can be hugely beneficial. Some tools also include other features such as time tracking, project management and a number of others that can help teams complete tasks.

Find a system that helps boost productivity 

Because a manager has many roles and responsibilities, it can be very difficult to track which tasks they have to do and which ones they can delegate. A handful of employee management systems are primarily used for task scheduling and organisation, thereby boosting the team’s productivity. 

Search for a tool that can be integrated with existing systems 

Companies with existing employee management tools may have reservations about replacing them or adding a new piece of technology. If there’s merely a need for added features, then ensuring that the new tools seamlessly integrate with existing workflows will be an important consideration. 

These are just some of the most important features and considerations when thinking about employee management systems. Managers should analyse about what they really need, and the potential opportunities to improve existing workflows before investing in new tools

Types of Employee Management Systems 

Employee management systems may be grouped according to their basic functions. Managers have to understand what the software is and how it is used before investing in it. 

Some systems track employee progress while others are for workload distribution. There are also systems for payroll and time tracking purposes. Others can ease feedback and communication. 

To give managers a good idea as to what type of systems are available, below are some of their most common applications. It’s possible for managers to need more than one system to effectively handle all their team requirements.

Time management 

The newer time management systems available can do more than just track an employee’s time. They can also check the team’s progress on certain tasks and even automate the payroll, if applicable. They can also manage employee attendance for easy monitoring of the team’s absenteeism rate. 

Toggl is a simple time-tracking software that comes with a powerful reporting tool. It’s smart, hassle-free and easy to use, and can be integrated on over 80 applications. It works on desktop computers and mobile devices. 

Tick offers an inventory system of projects to make it easier for teams to run effectively. It simplifies time tracking and may run on various platforms. Its simple interface makes it ideal for a large team.  

Performance management 

This type of employee management system monitors employee performance and the team’s level of engagement. As such, it should have features that will help managers improve teamwork, such as gamification systems. 

Performly is a web-based and mobile app solution that transforms workplace productivity and engagement. It helps empower employees to work smarter by integrating internal communication into the software and automating the internal process of the company.

Engagedly offers real-time performance management provided in a refreshingly simple and engaging manner. Its features include performance reviews, ongoing check-ins, real-time feedback, goal setting, recognition and social learning.

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HR management 

For smaller companies where managers are also tasked to assume all HR duties, this software is going to be helpful. Inside the software are tools to make administrative management easier. It can store pertinent employee data and tracking credentials and training, among others. 

BambooHR calls itself as the HR software with a heart. It helps managers focus on people and not on processes. This system has features that help make hiring, onboarding and compensation simpler. It also helps in building an ideal work culture and managing data and analytics. 

Freshteam, which is a part of the Freshworks software system, is a smart HR software built for growing businesses. It makes hiring, onboarding, employee data, HR workflows and time-off easier by managing them all from one place. 

Feedback and communication 

This software is one of the newest and most innovative employee management systems that managers can invest on. Here, managers can easily track employee feedback while solving issues within the workplace. The system collects information and sends them to the right people. 

Such a system can help shorten the time spent on solving problems. With shorter feedback loops and faster resolution of the problems, there will be less frustration among the parties involved. It also allows for early identification of issues, so managers can solve them before they go out of hand. 

These types of tools also support transparency while promoting engagement through active participation in the conversation. When used right, it can help in keeping teams focused, building trust and boosting productivity. 

SurveyMonkey is a global leader in survey software, which is generally used for collecting feedback. It makes the collection of data simple and secure with its advanced security and control. It also allows teams to share information and collaborate with each other.

CultureAmp is a 360 feedback tool that also provides insights about employee engagement and performance. It offers pulse surveys with analytics, performance evaluations, goal tracking and continuous feedback.  

The advantages of employee management system

Benefits of Using Employee Management Systems 

Today’s top managers are no longer doing everything manually. They’re continuing to explore and try out new tools, systems and software to make sure that they’re on top of their game. 

New and first-time managers are wise to invest in them. Doing so will make their job easier, which means they won’t feel quite so overwhelmed as they get their bearings. 

With all the tasks that managers have to accomplish every single day, it’s easy to lose sight of the needs of the employees. Using these tools, managers will have more time for 1:1s and group discussions instead of being drowned in “paperwork”. 

Perhaps the biggest advantage of employee management systems is improving an employee’s overall performance. With the right software in place, it’s easier to do performance reviews and solicit feedback, among other things. 

Most managers detest providing performance reviews to employees because it requires analysing a great deal of data. But investing in the right kind of employee management system makes that task a whole lot easier. 

With the ease of collecting feedback, it’s easier to immediately raise possible workplace issues and resolve them in the fastest time possible. Employees can also course their complaints, views,  suggestions and anything else that affects them at work through the right channels as well. 

Furthermore, giving employees a voice in the organisation helps transform them into engaged employees. Engaged employees tend to perform at a higher level. If you can provide a solution to the issue through goal setting and creating training opportunities, then you’re effectively reaping the advantages of employee management systems. 


The right use of employee management systems increases transparency in the workplace. If employees have a concern and they raise it in the right channels, then they can easily track its progress through the thread. That way, there will be no surprises and employees will know what outcome to expect. 

Employee management systems make the relationship between managers and their direct reports better and stronger. These systems will allow them to communicate on a regular basis and without unnecessary pressure or constraints. 

When there’s easy, stress-free communication in the workplace, organisational goals can be achieved a lot faster. Use systems that support open communication because it empowers employees to ask anything that they want at any given time. They can also expect to get an answer to their concerns in the shortest time possible. That’s the advantages of employee management systems that every manager can enjoy.